Creating Excel Pivot Table

Saturday, November 12th 2022. | Sample Templates

Creating Excel Pivot Table – Those of you who have followed my work over the past decade (or more) will know that much of my work has involved teaching SEOs how to use Excel. Even though it’s been a long time since 2008 (when this article was first written) to today, much of the Excel content doesn’t seem to have changed. This depends on the version of Excel you’re using and the data source you’re analyzing.

This tutorial shows you how to create a PivotTable in Excel and how to use your data to create a PivotChart. Result, this type of ranking distribution chart:

Creating Excel Pivot Table

Creating Excel Pivot Table

The chart above shows search volume and ranking position on Google on the second axis. At the time, this was my favorite type of his SEO chart. Because it’s especially useful for the keyword research presentation of the day.

How To Organize And Find Data With Excel Pivot Tables

In doing so, he used Google Keyword Tool data and rankings gleaned from his AWR report. Today is a little different. Get data via SEMrush API (using a similar method to this one) populated with ranking and search volume data.

If you need to use different ranking data sources, you should use VLOOKUP to consolidate the datasets into a single table. Follow the links provided and come back to this post as soon as you have the full data set.

Installing Excel 365 walks you through this process. The process is almost identical for the 2013, 2016 and 2019 versions.

Use your keyword research tool of choice to pull out some keyword data. I am currently using SEMrush. Here is an animated GIF of the process I used with SEO Tools for Excel and SEMrush API.

Create A Pivotchart In Excel Instructions And Tutorial

I don’t need to use a table, but I love it. Among other reasons, tables tend to be more performant, less work for this particular use case, and sometimes it’s fun to name your tables.

Once you have the data, create a table by selecting the entire dataset (CTRL+SHIFT+DOWN, RIGHT) and CTRL+L to create the table.

Now that you have all your data neatly organized in one place, let’s get to the fun part. Add a pivot table to a new sheet.

Creating Excel Pivot Table

Click OK and you should see an empty PivotTable “Field List” and PivotChart “Filter Pane” on the right side of the screen and a very blank area called “PivotTable1” on the left side.

Top 3 Tutorials On Creating A Pivot Table In Excel

If you are new to pivot charts, you are about to experience a penny drop moment. We’ll look at which data items go where. You’ll quickly see how pivot tables work.

The PivotTable Field List allows you to enter values ​​into the small white squares using drag-and-drop functionality. As you add values, the table on the left begins to form.

Start by selecting keywords by dragging the Keywords field to the Queue box. Then drag and drop the search volume image into the Value box.

If you’re looking at “number of search volumes” instead of “number of search volumes”, the table on the left makes a lot of sense.

Creating A Power Pivot Data Model In Excel 2013

A pivot table containing all keywords in the list and all associated search volume values.

I call this the Pivot Table Penny Drop Moment. However, it may not be desirable to keep all values ​​in the pivot table. That’s where filters come in.

As you can see, I dragged the “Position” field to “Filter”. This adds a handy dropdown above the pivot table that you can use to filter out values ​​with very low search volume.

Creating Excel Pivot Table

To create a filter, follow the yellow arrow (screenshot above) to the filter dropdown and check the Select multiple items checkbox. You are now free to purge irrelevant data from your tables. In my case, less search volume data.

Simple Ways Of Creating Pivot Tables

Finally, drag the ‘Position’ values ​​to ‘Values’ and a pivot table will be created, ready to chart your keywords, search volume, and rankings.

Insert a chart by going to Insert > Column Chart or Bar Chart. It might look a little rough around the edges though, so let’s make it look much better than that.

First, you need to organize your keywords by search volume so that the chart can be viewed as a tail graph. Highlight the search volume data (the column you want to sort by volume) and select Data > Sort.

This ameliorate the problem a bit, but the graph may contain too many keywords. Try to exclude low-volume words in a minimal amount of time.

How To Create A Pivot Table In Excel 2007

The only remaining challenge is organizing the rankings in a visually comprehensible way.

Radically different types of values ​​should not be compared on the same chart axis, so let’s create a second axis to rank the values.

First, you need to select and format your ranking data series. You can use the right mouse button on the chart to select “Format Data Series”, but this is redundant and verbose.

Creating Excel Pivot Table

There is a “Current Selection” dropdown on the far left of the screen. Select the dropdown, click the ranking data series, and select Select Format.

How To Create A Pivot Table In Excel

Place the data on the secondary axis and change the chart type to line chart. Finally, remove the ranking chart lines, leaving only the markers.

By default, Pivot Charts display both data series as bars. You will need to select the series again (using the Select Format dropdown) and click the right mouse button on Change Series Chart Type.

Select Custom from the options in this dialog box and select the Stacked Lines option for the second axis.

These pivot charts use an inverted secondary axis to put the top ranking at the top of the chart.

How To Analyze Data Using Pivot Tables In Wps Office Excel

Right-click the secondary axis of the chart and select Format Axis. Setting the minimum value to “1.0” discards all zeros in the ranking data, while setting the maximum value (for example 15) discards rankings above 15th place. You can choose the range that is right for you.

Finally, scroll down through these options and you’ll see checkboxes. Select Reversed Values ​​and you’re almost done.

One small point remains. I need to change the chart type so that the secondary data is a bit more meaningful.

Creating Excel Pivot Table

Select the ranking data bar and go to Design > Change Chart Type. Select the Line chart option with data markers on the line. Then select a line color from within ‘Format Data Series > Line Color’ and you’re done.

Add Multiple Columns To A Pivot Table

And you have it. How to Create Pivot Charts and Tables in Excel Create your own data and have fun! Want to organize and understand your datasets? Don’t want to spend thousands of dollars on data analysis software? Simple yet effective Do you need a way of doing numerical calculations?

Pivot tables are one of the most powerful features of MS Excel, allowing you to draw useful conclusions from clusters in seemingly large data sets. If you’re just using Excel to enter your data, you’re not tapping into the true potential of this software. When it comes to creating concise data, easy-to-read tables, and customizable charts to explore trends and compare different data sets, nothing beats pivot tables in Excel.

Pivot tables in Excel are useful when you have many rows and columns and need to summarize the data in different ways to draw conclusions. Easily drag and drop rows and columns to summarize, analyze, search, and present your data.

Even if you’re new to Excel, you can easily learn how to create pivot tables in Excel. In fact, many scenarios require learning how to use pivot tables in Excel. This is much faster and easier than using complex Excel formulas.

Pivot Tables In Excel

Above is a screenshot of the data entered into Excel. This data simply shows sales by customer on different dates. The first thing we want to look at in the data is the total sales made by a particular customer. A pivot table makes it easy to calculate total sales for each customer. It takes only seconds and is very easy.

Click anywhere in the data and press Ctrl+A to highlight the entire table including headings. Make sure there are no empty rows, columns, or cells in the data table.

On the left side of the top ribbon in Excel is the Insert tab. Click on it and from there click on ‘PivotTable’ under the Tables section.

Creating Excel Pivot Table

Since we have already highlighted the entire table range, the Select table or range option is already checked.

Generate Advanced Excel Report Using Pivot Charts

You can also choose where to place the PivotTable, either on the current worksheet or a new worksheet. Basic,

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