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Excel Countif Example: Tips, Samples, And Faqs

Saturday, May 13th 2023. | Excel Templates

Excel COUNTIF and COUNTIFS Function [HowTo Guide] from careerfoundry.com

What is COUNTIF Function in Excel?

Excel COUNTIF is a function that helps you count the number of cells that meet specific criteria or conditions. It counts cells that contain a number, text, or logical value that matches the criteria you specify. COUNTIF is an essential function that makes data analysis and management easier in Excel.

Sample 1: Counting Cells with Specific Values

Suppose you have a table of sales data, and you want to count the number of sales made by a specific salesperson. You can use COUNTIF to do this. Here’s how: =COUNTIF(B2:B100,”John”) In this example, we are counting the number of sales made by John, and the data range is from cell B2 to B100. You can replace “John” with any name you want to count.

Sample 2: Counting Cells with Specific Text

You can also use COUNTIF to count cells that contain specific text. For instance, you have a list of products, and you want to count the number of products that contain the word “book.” Here’s how: =COUNTIF(A2:A100,”*book*”) In this example, we are counting the number of products that contain the word “book,” and the data range is from cell A2 to A100. The asterisk (*) is a wildcard character that means any number of characters can appear before or after the word “book.”

Sample 3: Counting Cells Based on Date Range

COUNTIF can also count cells based on date range. For example, you have a list of invoices, and you want to count the number of invoices issued between January 1, 2023, and March 31, 2023. Here’s how: =COUNTIF(D2:D100,”>=1/1/2023″)-COUNTIF(D2:D100,”>3/31/2023″) In this example, we are counting the number of invoices issued between January 1, 2023, and March 31, 2023. The data range is from cell D2 to D100. The first COUNTIF counts all the invoices issued on or after January 1, 2023. The second COUNTIF subtracts the number of invoices issued on or after April 1, 2023, to get the invoices issued between January 1, 2023, and March 31, 2023.

Tips for Using COUNTIF in Excel

Here are some tips to help you use COUNTIF more efficiently in Excel: 1. Use wildcards to broaden your search. You can use the asterisk (*) and question mark (?) as wildcards to match any character or a single character, respectively. 2. Combine COUNTIF with other functions to get more precise results. For example, you can use the SUM function to add the values of cells that meet specific criteria. 3. Use named ranges to make your formulas more readable and easier to manage. You can assign a name to a range of cells and use the name in your formulas instead of the cell range.

Frequently Asked Questions (FAQs) about COUNTIF in Excel

1. How do I count cells with a specific color?

Unfortunately, COUNTIF cannot count cells based on their color. You can use conditional formatting to highlight cells with a specific color and then manually count them.

2. Can COUNTIF count cells that contain formulas?

Yes, COUNTIF can count cells that contain formulas as long as the formula results match the criteria you specify.

3. How do I count cells that contain errors?

You can use the COUNTIF function with the ISERROR function to count cells that contain errors. Here’s an example: =COUNTIF(A1:A10,ISERROR) In this example, we are counting the number of cells in the range A1:A10 that contain errors.

4. How do I count cells that contain text and numbers?

You can use the COUNTIFS function to count cells that contain both text and numbers. Here’s an example: =COUNTIFS(A1:A10,”*text*”,A1:A10,”*#*”) In this example, we are counting the number of cells in the range A1:A10 that contain the word “text” and a number.

5. Can I use COUNTIF to count cells in different sheets?

Yes, you can use COUNTIF to count cells in different sheets as long as you specify the sheet name in the formula. Here’s an example: =COUNTIF(Sheet2!A1:A10,”*text*”) In this example, we are counting the number of cells in the range A1:A10 on Sheet2 that contain the word “text.”

6. How do I count cells that are not blank?

You can use the COUNTA function to count cells that are not blank. Here’s an example: =COUNTA(A1:A10) In this example, we are counting the number of non-blank cells in the range A1:A10.

7. How do I count unique values in a range?

You can use the COUNTIF function with the SUMPRODUCT function to count unique values in a range. Here’s an example: =SUMPRODUCT(1/COUNTIF(A1:A10,A1:A10)) In this example, we are counting the number of unique values in the range A1:A10.