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Monday, December 6th 2021. | Sample Templates

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The Best Business Cloud Storage and File Sharing Providers The Best Business Cloud Storage and File Sharing Providers Cloud storage is a lot more than just a place to dump your company’s data. Sure, it’s another drive letter where users can share files, but with a managed cloud service behind them, these platforms offer several other capabilities that local storage can’t. We’re talking about things like elastic capacity, inline editing with multi-user versioning, and beefier security. Most of them also offer app integration with the rest of your cloud service portfolio, especially with other storage and business backup providers. Cloud storage is a lot more than just a place to dump your company’s data. Sure, it’s another drive letter where users can share files, but with a managed cloud service behind them, these platforms offer several other capabilities that local storage can’t. We’re talking about things like elastic capacity, inline editing with multi-user versioning, and beefier security. Most of them also offer app integration with the rest of your cloud service portfolio, especially with other storage and business backup providers. If your employees are still working from home due to the pandemic, and especially if that might become permanent, a cloud storage resource is a bedrock component when building a hybrid work online collaboration space. It also helps if you’re moving to a full-on desktop-as-a-service (DaaS) environment. You’ll need one of them not just to store and organize your data, but also to handle basic collaboration, especially data protection and granular permissions. Integration means even if the primary work is being done in another app, such as Salesforce or Slack, all those benefits still apply. If your employees are still working from home due to the pandemic, and especially if that might become permanent, a cloud storage resource is a bedrock component when building a hybrid work online collaboration space. It also helps if you’re moving to a full-on desktop-as-a-service (DaaS) environment. You’ll need one of them not just to store and organize your data, but also to handle basic collaboration, especially data protection and granular permissions. Integration means even if the primary work is being done in another app, such as Salesforce or Slack, all those benefits still apply. Unfortunately, that same breadth of capabilities can also present difficulties. The sheer number of features that vendors are offering to compete and differentiate themselves can make it hard to zero in on what you need. However, there are some key considerations that everyone needs. For example, any business cloud storage solution needs to be accessible, traceable, and secure. That means access anywhere via the cloud, a log of who’s accessed what and when, and a service that protects data with access control, backups, and encryption. Unfortunately, that same breadth of capabilities can also present difficulties. The sheer number of features that vendors are offering to compete and differentiate themselves can make it hard to zero in on what you need. However, there are some key considerations that everyone needs. For example, any business cloud storage solution needs to be accessible, traceable, and secure. That means access anywhere via the cloud, a log of who’s accessed what and when, and a service that protects data with access control, backups, and encryption. At the IT level, administrators need to know which cloud is housing their data and where those data centers are located. This can be daunting not only because some vendors are reluctant to share this information, but also because many solutions rely on value-added resellers (VARs) to productize their cloud storage resources. That creates a back-end morass where it can be difficult to determine where the bits are being stored. We’ll discuss all these issues in more detail below. What Business-Grade File Sharing Do? At the IT level, administrators need to know which cloud is housing their data and where those data centers are located. This can be daunting not only because some vendors are reluctant to share this information, but also because many solutions rely on value-added resellers (VARs) to productize their cloud storage resources. That creates a back-end morass where it can be difficult to determine where the bits are being stored. We’ll discuss all these issues in more detail below. What Business-Grade File Sharing Do? The positive side to this ever-growing list of features is that smart organizations can find new and creative ways to use their storage infrastructure. Cloud storage means you can tweak a service so it acts as a lightweight document management system or even a workflow manager that controls how your data flows through a chain of users. Or you can focus on collaboration and file sharing features so employees can edit the same files in a team space while protecting their work with versioning. The positive side to this ever-growing list of features is that smart organizations can find new and creative ways to use their storage infrastructure. Cloud storage means you can tweak a service so it acts as a lightweight document management system or even a workflow manager that controls how your data flows through a chain of users. Or you can focus on collaboration and file sharing features so employees can edit the same files in a team space while protecting their work with versioning. This kind of customizability is more important now than ever. According to a recent survey by GlobalWorkPlaceAnalytics.com, at least 50 percent of the US workforce is now set up for remote work. Employees moving away from a central office work model can drastically alter how work gets done. Storing and retrieving your company’s data needs to adapt and no other storage method can handle those changes as easily as a cloud service. This kind of customizability is more important now than ever. According to a recent survey by GlobalWorkPlaceAnalytics.com, at least 50 percent of the US workforce is now set up for remote work. Employees moving away from a central office work model can drastically alter how work gets done. Storing and retrieving your company’s data needs to adapt and no other storage method can handle those changes as easily as a cloud service. The rub is that effective customization requires planning, especially when that customization is around important workflows. Just because a storage vendor has a long list of features doesn’t mean you’ll automatically take advantage of them all. Knowing what features will work best and in what combination is planning that only you, your IT staff, and your front-line business managers can do. The rub is that effective customization requires planning, especially when that customization is around important workflows. Just because a storage vendor has a long list of features doesn’t mean you’ll automatically take advantage of them all. Knowing what features will work best and in what combination is planning that only you, your IT staff, and your front-line business managers can do. Focus your planning efforts on only key workflows at first and start small. Pay attention to core abilities, especially reliable accessibility, effective backups, secure storage, and user and group management. Once you know how you want all that to work while your workers are so widely distributed, then you can expand out into automated workflow, collaboration, and third-party app integrations. Sometimes core app integrations should be considered earlier, for example, if your business has standardized on a particular productivity platform. (i.e., Google shops will choose Google Drive while Microsoft 365 outfits will likely select OneDrive). Easy “Plugability” Into Your Other Apps Focus your planning efforts on only key workflows at first and start small. Pay attention to core abilities, especially reliable accessibility, effective backups, secure storage, and user and group management. Once you know how you want all that to work while your workers are so widely distributed, then you can expand out into automated workflow, collaboration, and third-party app integrations. Sometimes core app integrations should be considered earlier, for example, if your business has standardized on a particular productivity platform. (i.e., Google shops will choose Google Drive while Microsoft 365 outfits will likely select OneDrive). Easy “Plugability” Into Your Other Apps If you don’t have an obvious integration target like Google Workspace, the good news is that the cloud has made it easier for different vendors to talk to each other through open standards. These days you can mix and match cloud storage solutions with a long list of current productivity and document management systems. If you have to go so far as to do some custom coding, then most vendors offer REST APIs so you can both trade data and call up functions between different app services. If all you need is better automation, then services like IFTTT or Zapier can let anyone build coss-app automation with a fairly low learning curve. If you don’t have an obvious integration target like Google Workspace, the good news is that the cloud has made it easier for different vendors to talk to each other through open standards. These days you can mix and match cloud storage solutions with a long list of current productivity and document management systems. If you have to go so far as to do some custom coding, then most vendors offer REST APIs so you can both trade data and call up functions between different app services. If all you need is better automation, then services like IFTTT or Zapier can let anyone build coss-app automation with a fairly low learning curve.

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