Fundraising Meeting Agenda
Fundraising Meeting Agenda – You’re ready for your first board meeting! You’ve done a lot to get this far, congratulations! If you’ve been following this series, you know we’re using the Dearborn Toy Library, a nonprofit startup that The Spark Group helped create, as a case study. In our first three blog posts, you learned how to write a nonprofit business plan, recruit board members, and create a budget and fundraising plan for your organization.
You have a lot to do at the first board meeting. Today, we will discuss a general agenda and the necessary components to get a non-profit.
Fundraising Meeting Agenda
Your first board meeting is your chance to get your team off on the right foot. Whenever groups form, they go through the stages of group development, formation, storage, norming, and preforming by Bruce Tuckman. To set your team up for success, spend time with your team and discuss what kind of intentional community they want to build. Creating your own intentional community is a great practice because it sets expectations in advance and you can fall back on when problems arise in the future.
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At your first meeting you will need to get some votes. First, you must hold a formal vote to confirm individuals as new board members, and then vote to confirm the appointed CEO. These votes must be reflected in your minutes to apply for 501c3 status through the IRS.
Next, you must vote to approve your mission statement. At the Dearborn Toy Library, Spark Group Consulting worked to draft a mission statement that was ready for board discussion and approval. Click here to learn more about crafting a powerful mission statement. Having a draft allowed the board to advance the conversation from scratch without spending too much time crafting a statement.
The final step is to review your articles and bylaws. You should also spend time creating these projects before the board meeting. Work with a lawyer or use the templates provided to create the appropriate documents for your organization.
After you’ve worked on the action items, you’ll want to review the budget and fundraising plan. Make changes as needed and record these changes in your minutes.
Development Committee Agenda
It is important that our board members are prepared for success. One way to do this is to set aside time at each board meeting to review an article or publication about best practices. The Board of Directors of the Dearborn Toy Library has chosen to use the principles of good governance and ethical practice developed by the Independent Division. Find a resource that works best for your organization and spend time together discussing it.
Finally, be sure to discuss when your next board meeting will be and who will distribute minutes to the group. Be sure to save your minutes, bylaws, and articles of incorporation so you have them handy when you’re ready to apply for 501c3 status!
To learn more about how to host and structure board meetings, contact The Spark Group for a free initial consultation.
Join us next week for the final blog in this series, where we’ll discuss your company’s proposal!
Keep Smyrna Beautiful Board Meeting
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Sep 16 3 Easy Ways to Show Employee Appreciation During Covid-19 Aug 12 How to Start a Nonprofit: Create a Nonprofit Budget and Fundraising Plan. One of 3 lessons in the series: Series 3: Board of Trustees: Fundraising, 1990-1992 is available on this site.
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Meeting Agenda Template
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Agenda Item: Fundraising Activities
From a legal perspective, minutes are considered legal documents by auditors, courts and the IRS. It is important for minute takers, who usually perform the function performed by the board clerk, to record the minutes in terms of how they will be read and received by the court. This is important because courts read the minutes to understand how board members made their decisions, as well as their reasoning for taking certain actions in question. The secretary of the board must provide the court with sufficient information to show how the board members reached reasonable decisions without a legally binding record of their deliberations.
If a party files a statutory charge against the nonprofit or a board member, the court will also consider what is not in the record. A board director will have a hard time proving that they did or did not do or say anything unless it was in the minutes. Basically, if it’s not in minutes, it never happened.
Minute recording of board arguments as well as proceedings and decisions strikes a fine balance and is neither over nor understated.
Director Miller moved to approve the minutes of the March 19, 2018 meeting, Director Forster seconded. All approved, none opposed. The trick was done.
Parent Teacher Advisory Meeting Agenda
Secretary Amato gave a short presentation for Board Development on the differences between the roles of board members and the executive director.
Executive Director Garner commented on his CEO’s written opinion. Director Forster moved to accept the Executive Director’s report, Director Miller seconded the motion. All approved, none opposed. The trick was done.
The Board reviewed the income and expenditure report. Director Forster moved to accept the report, Director Miller seconded the motion. All approved, none opposed. The trick was done.
As part of unfinished business, the board discussed several potential fundraising ideas. The Fundraising Committee meets and discusses.
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As part of the new business, the Board accepted the resignation of June Gorman and wished her well in her future endeavors.
Next meeting: May 21, 2018 at 5:00 PM, and the election will be held at the same time. The June meeting is not scheduled.
A manual template is easy enough for nonprofit boards to use in minutes. Did you know there is an even easier process?
Consider getting a little help from technology. The corporation offers a software solution called MinTest that significantly reduces the time it takes to write, record and approve meeting minutes.
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Minute uses a template similar to the manual template. The program pre-fills most of the standard information and does more.
If you think about it, not much protocol information has changed since the last meeting. Your organization’s name and logo have not been changed. The meeting place and time may not change. If you have not passed the previous election, the name of the board member will remain unchanged.
An electronic template is similar to a manual template. The program fills in pre-filled data that has not changed and allows you to fill in or change data that has changed, such as the date of the meeting.
The main headings act as placeholders, so if a member is missing, simply delete their name from the attendance list and add their name to the attendance list or use the copy and paste functions on your computer.
Agenda For Nov 9 Meeting
If we follow the example of the meeting minutes above for the hypothetical “Memories of Hope” board, we can easily see that after the details of the meeting are recorded, the rest of the meeting falls into easily recognizable sections. – Call to order, approval of minutes. Previous meeting, etc.
Minutes allow minute takers to set each section for the rest of the meeting, including typing in the appropriate headings. The program uses drag-and-drop technology to rearrange components by moving them. When you reach the appropriate section, just type minutes.
Have you ever prepared for a board meeting at the last minute and realized you forgot to follow up on the previous meeting’s proceedings? With the Minute app, manual tracking becomes a hassle
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