How To Change Drop Down List In Excel – A Complete Guide

Introduction

Excel is a powerful tool that can help you manage and analyze data. One of the most useful features of Excel is the drop down list. A drop down list allows you to select an item from a list of pre-defined values. In this article, we will discuss how to change drop down list in Excel.

Sample 1: Creating a Drop Down List

To create a drop down list in Excel, follow these steps: 1. Select the cell where you want to add the drop down list. 2. Go to the Data tab and click on Data Validation. 3. In the Data Validation dialog box, select List from the Allow drop down list. 4. In the Source box, enter the values you want to include in the drop down list, separated by commas. 5. Click OK to close the dialog box.

Note:

You can also create a drop down list by selecting the cells where you want to add the list and then clicking on the Data Validation button in the Data Tools group on the Data tab.

Sample 2: Editing a Drop Down List

To edit a drop down list in Excel, follow these steps: 1. Select the cell where the drop down list is located. 2. Go to the Data tab and click on Data Validation. 3. In the Data Validation dialog box, click on the Settings tab. 4. In the Source box, edit the values you want to include in the drop down list, separated by commas. 5. Click OK to close the dialog box.

Sample 3: Deleting a Drop Down List

To delete a drop down list in Excel, follow these steps: 1. Select the cell where the drop down list is located. 2. Go to the Data tab and click on Data Validation. 3. In the Data Validation dialog box, click on the Clear All button. 4. Click OK to close the dialog box.

Tips for Changing Drop Down List in Excel

1. Always double-check your drop down list values before saving your Excel file. 2. Use a consistent format for your drop down list values to avoid errors. 3. Test your drop down list to make sure it works properly. 4. Use the Data Validation feature to restrict data entry to only values in your drop down list.

Frequently Asked Questions (FAQs)

1. How do I add a drop down list to multiple cells in Excel?

To add a drop down list to multiple cells in Excel, select the cells where you want to add the list, then follow the steps for creating a drop down list as outlined above.

2. Can I change the font size of my drop down list in Excel?

Yes, you can change the font size of your drop down list by selecting the cell where the list is located, then going to the Home tab and selecting the font size you want from the Font Size drop down list.

3. Can I change the color of my drop down list in Excel?

Yes, you can change the color of your drop down list by selecting the cell where the list is located, then going to the Home tab and selecting the font color you want from the Font Color drop down list.

4. How do I remove a drop down list from a cell in Excel?

To remove a drop down list from a cell in Excel, select the cell where the list is located, then go to the Data tab and click on Data Validation. In the Data Validation dialog box, click on the Clear All button, then click OK to close the dialog box.

5. Can I add pictures to my drop down list in Excel?

No, you cannot add pictures to your drop down list in Excel. Drop down lists can only contain text values.

6. What is the maximum number of values I can include in a drop down list in Excel?

The maximum number of values you can include in a drop down list in Excel depends on the version of Excel you are using. In Excel 2016 and later versions, you can include up to 10,000 values in a drop down list.

7. Can I add a drop down list to a protected sheet in Excel?

Yes, you can add a drop down list to a protected sheet in Excel. However, you need to make sure that the Allow Users to Edit Ranges option is selected in the Protect Sheet dialog box, and that the cells where you want to add the list are included in the Edit Ranges list.

Tags

Excel, Drop Down List, Data Validation, Editing, Deleting, Tips, FAQ, Tutorial, Data Analysis.