How To Create A Template In Word 2019
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Please note: This method is NOT suitable if your A4 labels have row and/or column spaces less than 4.2mm.
How To Create A Template In Word 2019
Open a blank Word document, click the “Mailings” tab at the top of the page, and click “Labels.” A window titled “Envelopes and Labels” will open. Click the “Options” button to create a new label template. This will open another box called “Label Options”. Click on “New Label” which will open another box called “Label Details”.
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Fill in all of the required fields. You will need to know the following information about your A4 labels:
This seems simple enough, right? Well yes and no. Word tends to be very picky about how you use its built-in tools, so we recommend following these TOP TIPS to make sure your measurements meet Word’s expectations.
Although you might think you could start filling in the measurements in the order they’re listed, sometimes Word will automatically start correcting your measurements before you’ve completed all the fields – and other times it will reject your measurements. when you try to create a label template.
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You also need to be careful how you enter the measurements. All measurements (except number across and number down) must be expressed as a value followed by one space and then the unit symbol for the measurement used. In other words, if the width of the label is 70mm, you MUST enter it as 70mm.
If Word is set to use centimeters as the default measurement, you can divide the measurements by 10 to convert millimeters to centimeters OR you can change the default measurement to millimeters.
At Label Planet, we provide detailed measurements for all of our label sizes on our template information pages. To find label template information for a specific label size, you can go to our Label Templates home page (select label shape and then label size) or visit the label size product page and click on the purple “Templates Labels and Printing Information”.
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Name the label template and click “OK”. You will be returned to the “Label Options” box, where you click “OK”. You will be returned to the “Envelopes and Labels” box, where you click on “New Document”.
This will open a new document containing your label template. In Word, label templates are created using a table, where the table cells represent your blank labels (with any spaces between them). Therefore, Word’s label templates cannot display any formatting on rectangular or square labels (such as rounded corners) and cannot display the outline of round and oval labels. Instead, each white label will be represented by a rectangle or square, where each label fits its outermost points touching the four sides of the table cell.
You may also want to make some formatting changes. For example, we recommend centering label templates and label template content to ensure your design fits neatly on each white label.
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To center the template itself, select the entire table by moving the cursor to the upper left corner and left clicking once on the four-headed arrow icon. This will bring up two Table Tools tabs at the top of the page; click “Layout” and then “Properties” – on the Table tab, in the Properties box, set the Alignment option to “Center”.
You can also use the Table Tools Layout tab to turn on the table grid; if you can’t see the outline of your template, the table grid is turned off – on the left side of the Table Tools Layout tab, there’s a Show Grid button to turn it back on.
To center the template content (or choose whatever alignment you prefer), select the entire table as described above and select one of the nine icons in the Alignment section on the right side of the Table Tools Layout tab.
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There are two main advantages to using Word to create labels. First, if you don’t have much experience working with Word and spreadsheets, this tool will do most of the work for you automatically. Second, label templates created with the Create Label tool are also fully compatible with Word’s mail merge tool (as opposed to stand-alone templates where you’ll have to manually complete several mail merge steps).
The main advantage of using Word to create labels is that it does most of the work for you automatically – and it doesn’t necessarily create the most accurate label templates. Word will use a set of default formats and options that are not always optimal for creating and designing label templates. For example, as we mentioned at the beginning of this blog post, the Create Labels tool cannot create gaps smaller than 4.2mm. However, if you create a label template by hand, gaps as small as 0.4mm can be created.
For maximum control over your label templates, we recommend using Word’s spreadsheet tools to create your label template manually.
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