How To Insert Multiple Columns In Excel

Monday, January 9th 2023. | Sample Templates

How To Insert Multiple Columns In Excel – Inserting lots of columns or rows in Microsoft Excel is annoying and error-prone. When you need to enter tens or more columns, use this VBA procedure for simplicity and precision.

Inserting columns and rows in Microsoft Excel is a common task, and luckily, it’s easy as long as you’re not trying to enter too many columns (or rows) at once. Once your selection is scrolled across the screen, the selection process is awkward and easy to make mistakes. Try manually setting up 20 columns and you’ll see what I mean. Now imagine betting 100 or 500! If you need to do this even once, you’ll want to use the VBA procedure in this article instead!

How To Insert Multiple Columns In Excel

How To Insert Multiple Columns In Excel

I’m using Microsoft 365 on Windows 10 64-bit, but you can use older versions. Use the downloadable .xlsx, .xls or .cls file to get the code. Excel Online does not support macros.

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Inserting a column or even several columns is easy and you’re probably already familiar with the process. If so, feel free to skip to the next section. Otherwise, let’s continue.

The procedure is simple: select the column on the right in which you intend to insert a new column. Right-click the selection and select Insert. If you select a column, Excel will insert the column. If you select three columns, Excel will insert three columns. The same routine works when placing rows.

If you change your mind, press Ctrl + Z to delete the columns. You would never need a special procedure to enter a new column. But what if you need to insert 10, 15 or even 100 new columns? Selecting multiple columns on the right would be inconvenient at best, as you’d be scrolling through the screen to access them all. It’s hard to keep track of how many columns you select. In these circumstances, you may want to use a VBA procedure instead.

The procedure in Listing A works with the selected cell and works exactly like the manual procedure. First, the macro defines a pair of integer variables, i and j: i stores an input value that identifies the number of columns to insert, j being the counter. The following line uses the ActiveCell property to select the entire column, based on the cell the user clicked before the procedure was run. The for loop then uses the input value, i, to set the appropriate number of columns to the left (xlToLeft) of the selected column. The procedure is versatile enough also insert on the right side of the selected column. Simply use xlToRight instead of xlToLeft (in the for loop).

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If you are using the tape version, be sure to save the workbook as a macro-enabled file or the process will not run. If you are using the menu version, you can skip this step.

To enter the procedure, press Alt + F11 to open the Visual Basic Editor. In the Project Explorer on the left, select ThisWorkbook to run the procedure on any sheet. You can enter the code manually or import a .cls file that you can download. Additionally, the macro is in the downloaded .xlsx and .xls files. If you entered the code manually, don’t stick to this website. Instead, copy the code into a text editor and paste that code into the ThisWorkbook module. This will remove any ghost web signs that may cause errors.

Now it’s time to use the procedure to insert columns. Before you run the macro, click the cell in the column to the right of where you want to position the column. Let’s use the procedure to insert 10 columns between columns C and D:

How To Insert Multiple Columns In Excel

As you can see in Figure E, the procedure inserts 10 columns between columns C and D. Now this doesn’t seem like a big deal because you can do it manually without too much effort, but imagine inserting 20, 50 or more columns. This procedure saves you a lot of time and effort when you need to insert many columns. Unlike the manual process, you cannot undo the insertion by pressing Ctrl + Z.

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This procedure does not offer error handling. Now, if the user enters anything other than a numeric digit, the procedure returns an error. Downloaded demo files have a different procedure with simple error handling. This file also contains a procedure to insert multiple rows above or below the selected cell.

You’ll probably want to go through all of these steps every time you want to start the process. Instead, add the macro to the Quick Access Toolbar. To do this, read How to add Office macros to the QAT Quick Access Toolbar.

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Let’s say you’re working on an Excel worksheet and realize you need to insert additional rows of data.

How To Insert Multiple Columns In Excel

Fortunately, Excel has a built-in feature that allows users to insert multiple blank rows. You can even insert blank lines between each line you’ve selected, but that involves a bit of a workaround.

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2. Right-click the highlighted line, then click Insert in the context menu. This will place the row above the row you originally selected.

Quick tip: You can also add a row by right-clicking a cell and then clicking Insert. In the Insert dialog box, select All Radial Button Rows, and then click OK.

3. To insert multiple lines, select the same number of lines you want to insert. To select multiple lines, hold down the Shift key on your Mac or PC keyboard. For example, if you want to insert six lines, select six lines while holding down the Shift key. It doesn’t matter if the selected rows have data in them because the new rows will be placed above those rows as a group, not above each individual row.

Quick tip: To insert multiple rows using a shortcut, select the number of rows you want to add and press Ctrl + Shift + plus sign (+).

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If you want to insert a blank row between every other row, you’ll need what’s known as a helper column.

1. In the empty column after each line, enter a number – this will be your help column. The numbers should be in ascending order – if you selected 10 rows, put 1 in the auxiliary column in the first row, put 2 in the auxiliary column in the second row, and so on, until you reach the 10th row.

2. Copy the numbers in the help column and paste them directly below the last number in the same column.

How To Insert Multiple Columns In Excel

Copy the numbers in the help column and paste them directly below the last number in the same column. Stefan Ionescu

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3. Select the entire data set – this should also include all the values ​​in the help column.

4. On the Home tab, click Sort and Filter, and then select Custom Sort from the list of options.

5. In the Columns section, make sure that the Sort drop-down menu is not set to the help column – in our example it is (Column B). Also make sure the dropdown under Sort by is set to Value and the one under Order is set to Smallest to Largest.

6. Click OK and you will see that new rows have been added below each row in the dataset.

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7. Clear additional data by highlighting the help column, clicking inside the selected area, and clicking Clear Content.

TECHNIQUE How to make a line graph in Microsoft Excel in 4 easy steps using data from a spreadsheet. Combining two or more column values ​​in an Excel worksheet can be easily done using a simple mathematical formula. The process of combining is also known as chaining.

2. Corresponding to the first row of values, click the cell where you want the merged value to appear. Start typing the formula with =CON, a list of formulas will appear. Select the Concatenate function by double-clicking on it.

How To Insert Multiple Columns In Excel

3. Select the first cell to chain by clicking on it. The cell number will automatically appear in the formula.

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4. Type a comma and click another cell to concatenate. The cell number of the other cell will also appear automatically

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