How To Make Templates In Word 2007
How To Make Templates In Word 2007 – All Office documents start with a template, which can be as simple as a standard-sized blank page or as complex as a nearly complete document with text, graphics, and other content. For example, a “Meeting Minutes” template might include headings for information relevant to a business meeting, such as “Actions” above a table with rows to indicate the time and columns for the actions of the meeting. meeting
Because templates provide the starting point for many documents, accessibility is key. If you are unsure whether a template is accessible, you should check a sample document produced when the template is used (see Checking Accessibility, below).
How To Make Templates In Word 2007
The default Word 2007 template for new documents is a blank page. The basic installation also includes blank business cards, blank label templates, and other blank office-related documents. All of them are accessible because they are empty.
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You can create your own accessible templates from scratch in Word 2007. You can also edit and modify existing prepackaged templates, ensuring accessibility as you do so, and saving them as a new template.
Use these steps only if you have an accessible (eg previously saved) template. Otherwise, just open a new (blank) document.
In order for assistive technologies (eg screen readers) to present the document accurately, it is important to indicate the natural language of the document. If a different natural language is used for a selected paragraph or text, this should also be clearly indicated.
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Word 2007 has an automatic language detection mechanism, which can automatically detect the language of text. If you type a section of text in a different language than the rest of the document, Word 2007 will mark the language of that section of text programmatically.
When using images or other graphic objects, such as tables and charts, it is important to ensure that the information you want to convey through the image is also conveyed to people who cannot see the image. This can be achieved by adding concise alt text to each image. If an image is too complicated to describe concisely in alt text alone (drawings, flowcharts, etc.), please also provide a short alt text and a longer description.
Alternatively, you can include the same information that the image conveys within the body of the document, providing images as an alternative to text. In this case, it is not necessary to provide alt text within the image.
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When you insert a very small picture or resize a larger picture to be much smaller, Word 2007 assumes that the picture is a bullet for a bulleted list. Once Word 2007 defines the image as a bullet, the option to add alt text disappears. Select Cancel to redefine the bullet as an image. When you right-click * on the image, select Format Image… and select the Alt Text tab in the Format Image dialog. The alt text can be found or entered in the alt text box.
When images and objects are inserted into Word 2007 documents, they are by default an “inline object”. Inline objects maintain their position on the page relative to some text. A “floating” object maintains its position relative to the page while text flows around it. As content moves up or down the page, the object stays where it was placed. To ensure that images and objects stay with the reference text, always place it as an inline object.
Similarly, avoid placing drawing objects directly in the document (for example, as borders, to create a diagram). Instead, create borders with page layout tools and insert full graphic objects.
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All documents longer than a few paragraphs require structuring to make them easier for readers to understand. One of the easiest ways to do this is to use “True Headings” to create logical divisions between paragraphs. True headings are more than just bold, expanded, or centered text; are structural elements that order and levels provide a meaningful sequence to assistive technology users.
When using tables, it is important to make sure they are clear and structured properly. This helps all users better understand the information in the table and allows assistive technologies (eg screen readers) to provide context so that the information in the table can be conveyed in a meaningful way.
When creating lists, it’s important to format them as “real lists”. Otherwise, assistive technologies will interpret your list as a series of separate short paragraphs instead of a coherent list of related items.
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Use the Columns function to place text in columns. However, because columns can be challenging for users of some assistive technologies, you should consider whether a column layout is really necessary.
Creating an index or table of contents to describe the content of the Office document can provide a means of navigating the meaningful sequence of the content.
The best way to generate a table of contents is after applying the predefined heading styles, such as “Heading 1” as described above, to the headings you want to include in the table of contents. After applying these styles, you can create a table of contents.
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Document page numbering helps those who read and edit the document navigate and reference its content effectively. For assistive technology users, it provides a valuable reference point within the document.
If the document is converted to HTML, a descriptive and meaningful title must be given.
Graphics can be used to make data more understandable for certain audiences. However, it’s important to make sure your graphic is as accessible as possible to all members of your audience.
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But users can’t zoom? Office applications often include accessibility features such as the ability to zoom in on documents and support for high-contrast modes. However, since printing is an important aspect of many workflows, and changing font sizes directly will change document details such as pagination, table layout, etc., it is recommended that you always format text in a reasonable level of accessibility.
The visual presentation of text and text images should have a contrast ratio of at least 4.5:1. To help you determine contrast, here are some examples on a white background:
To determine if the colors in your document have enough contrast, you can check an online contrast check, such as:
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Color should not be used as the only visual means to convey information, indicate an action, elicit a response, or distinguish a visual element. To identify where color may be the only visual means of conveying information, you can take a screenshot of the document and then view it with online grayscale conversion tools, such as:
The instructions provided for the understanding and operation of the content should not be based solely on sensory characteristics, such as the color or shape of the content elements. Here are two examples:
Before using an image to control the presentation of your text (for example, to ensure a certain combination of fonts or colors), consider whether you can achieve the same result by applying a “real text” style. If this is not possible, such as for logos containing stylized text, be sure to provide alternative text for the image using the techniques above.
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Taking the time to design your content consistently will make it easier for all users to access, navigate, and interpret:
Hyperlinks are most effective navigational aids when the user understands the likely outcome of following the link. If not, users may have to use trial and error to find what they need.
To help the user understand the result of selecting a hyperlink, make sure the link makes sense when read in the context of the surrounding text. For example, while it would be confusing to use “more information” as a separate link on a page, it would be fine to use “more information” as a link in the following sentence: “The airport can be reached by taxi or bus . (more information).”
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To make the hyperlink address clear when printing, you may want to include the address in parentheses after the descriptive text of the hyperlink.
Currently, Word 2007 does not provide any mechanism to check the document for possible accessibility errors before it is published. [Tested: January 10, 2011]
In some cases, additional steps must be taken to ensure accessibility information is preserved when saving/exporting to non-default formats.
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PDF documents are not always accessible. Accessible PDF documents are often called “tagged PDFs” because they include “tags” that encode structural information necessary for accessibility. To assess the accessibility of your PDF document, see technique 11 (above).
This list is provided for informational purposes only. It is not exhaustive and the inclusion of an app or add-on in the list does not constitute a recommendation or guarantee of results.
If you are interested in what features are provided to make using Word 2007 more accessible for users, documentation is available in the online help:
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At the time of testing (January 10, 2011), Word 2007 provides a set of accessibility features sufficient to enable the production of accessible digital documents for the office.
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