Landlord Letter To Tenant Template
Landlord Letter To Tenant Template – If you’re a landlord, it’s likely that the former tenant will ask you for a letter of reference at some point. Your letter will help them qualify for another property lease.
Reference letters help homeowners determine whether the tenant will pay the full rent on time and follow the terms of their lease. You may already need a reference letter from your previous tenant landlord.
Landlord Letter To Tenant Template
While these letters are easy to write, knowing what to include can be challenging. This article provides the information you need to write an owner reference letter and provides templates that you can customize to suit your specific needs.
Free Landlord Reference Letter
A landlord reference letter is a written document sent from one landlord to another that shares experiences with a particular tenant. The purpose of the letter is to provide the potential landlord with details about the landlord-tenant relationship you have with the applicant.
Homeowners consult this letter as part of a thorough background check to ensure the tenant is trustworthy.
The owner’s reference letter should state in general terms whether the tenant is a reliable tenant or not. It should provide specific and relevant information that supports this point.
The letter doesn’t need to be long or drawn-out, and you don’t need to include any personal details about yourself or the tenant in question. Important information you should include:
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By including this information in your letter of reference, you can give other owners a clear idea of what they can expect from tenants applying to rent a property.
Do not include unnecessary information such as whether you are friends with the person or not.
Also, be careful not to include information that reflects any personal bias for or against the person. Doing so would be a violation of the Fair Housing Act. Keep in mind that the Fair Housing Act prohibits discrimination based on race, religion, color, national origin, family status, gender, or disability.
Be as clear and precise as possible in this document. Be sure to back up any statements with documentation, such as rental receipts or copies of late rental notices.
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You don’t have to reinvent the wheel every time you write an owner letter of recommendation. If you’re managing a large property, using a basic template can save you a lot of time.
You can copy and paste the body of the letter, filling in the blanks with appropriate details and descriptions for each former tenant.
We all make mistakes when we type, so it’s important to review your letter for typos. Make sure you spell the name correctly and have the correct date.
If you’re using a template, double-check that you’ve filled in all the blanks and haven’t accidentally left out any information from the previous letter.
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Sometimes reading some examples is the best way to learn to write a formal letter. Here are some examples of owner recommendation letters.
I am providing this reference letter on behalf of [name] who has rented out my property at [address] from [start date] to [end date].
[Tenant’s Name] was originally responsible for paying their rent, but was two months late in payment. I finally received it, but I had to send late notifications on two occasions. I received no complaints from neighbors and no other rental terms were violated before they moved.
However, [name of tenant] did not leave the apartment in good condition. Food and food related trash left in every room as well as in the fridge which was not connected. I also found two large holes in the living room wall.
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Due to this issue, I would hesitate to hire this tenant again. Please contact me if you have further questions.
This reference letter is in the name of [tenant’s name] at [property address] from [start date] to [end date]. All this time they lived with a [pet type] named [pet name].
[Tenant’s Name] was punctual in their rental payments. They did not violate the terms of the lease and left the rental unit in pristine condition when they moved out. We refund their security deposit in full.
I would gladly lease to [name of tenant] again. Please let me know if you have any other questions.
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As you can see from these examples, owner recommendations should be short and to the point. As you write the letter, think about the information you as a potential landlord would like to know when you consider a rental application. Your honesty and professionalism will help other owners find responsible and reliable tenants.
Many states have enacted the Uniform Power of Attorney Act (UPOAA) to allow Americans to take their power… As a landlord, you will be required to write letters for tenants at one point. . It may also be your policy to request letters of recommendation for tenants applying for your lease. A landlord reference letter will help you ensure that the tenant is trustworthy and that they will comply with the terms of the lease – and it is important to provide the same information to other owners when requested.
Note: This guide is for informational purposes only. , Inc. No warranties are made as to the adequacy of the information in or linked to from this guide or that the information complies with current or local laws. Landlord-tenant laws change rapidly and can be regulated at the federal, state, and local levels. These resources are not a substitute for attorney advice or services; You should not rely on these resources for any purpose without consulting an attorney licensed in your jurisdiction.
If you’re asking for a tenant reference letter, make sure you want it from a former landlord — you don’t want potential tenants to think it’s a reference letter from a friend, colleague, or roommate.
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Your letter of recommendation for tenants must not violate fair housing laws by discriminating against protected class tenants. This includes treating them differently because of their race, color, religion, gender, national origin, family status, disability, and more. Even if you get compliments, you may inadvertently violate fair housing laws by showing the person’s membership in a protected class.
Depending on local laws, you may have additional protected classes to consider when negotiating with tenants. It’s always a good idea to have a local attorney review your landlord’s reference letter before you send it.
Whether you are asking for more information from the former owner or writing a formal letter, always remember to be professional. Emotions or prejudices, whether positive or negative, must not cast an inappropriate view on the tenant.
Does the tenant pay the rent on time and maintain the property? Are their dogs well behaved and well cared for? Describe your shared rental history with facts, not opinions. You can refer to the rules and procedures in your lease and how the tenant follows or violates them.
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The most important part of writing a personal reference letter for an apartment or other property is honesty. You don’t want to mislead potential landlords about challenging tenants, and you don’t want to make inaccurate statements that project a negative impression on tenants. Do your best to back up all of your statements with evidence, such as rental receipts or late rental notices.
Owner reference letter templates make it easy to maintain your professionalism and save time when you need to write a lot of letters. You can use our sample homeowner reference letter to get started — copy and paste it into your own document and fill in the blanks.
Before sending a rental reference letter to a tenant or landlord, be sure to correct any spelling mistakes and consider having someone else review it. If you’re using a template, make sure all fields are filled out correctly – you shouldn’t paste the wrong address or leave the greeting blank.
When writing a letter of reference for a tenant, it’s usually good practice to start with an introduction to how you know the tenant and how long you’ve been renting to them.
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I am writing this letter of recommendation on behalf of a former tenant of my property at [name], [address]. [Name] is my tenant from [start] to [end].
After that, you can discuss your rental history with the tenant. Talk about their reliability, cleanliness and rental situation when they move. Stay positive – If you can’t recommend a tenant, consider writing a rejection letter.
[Name] is a responsible and reliable tenant. They maintain the property well and clean it thoroughly when moving. During their lease term, there are no complaints from neighbors or lease violations such as late rent payments or unauthorized occupants.
I would happily rent to [name] again since they paid the rent
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