Open Pdf File In Ms Word
This article was co-authored by Luigi Oppido and author Jack Lloyd. Luigi Oppido is the owner and operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal and upgrades. He is also the host of the “Computer Man” show! Covering Central California for over two years in KSQD.
Open Pdf File In Ms Word
Want to convert your Word documents into easy-to-send PDF files? PDF files are compatible with all platforms, so converting your Word document to PDF will ensure more people open the file. Converting a Word document to PDF is easy – we’ll show you how to do it on any PC or Mac!
How To Open Pdf In Word: 15 Steps (with Pictures)
This article was co-authored by Luigi Oppido and author Jack Lloyd. Luigi Oppido is the owner and operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal and upgrades. He is also the host of the “Computer Man” show! Covering Central California for over two years in KSQD. This article has been viewed 4,707,323 times. PDF files are convenient for distributing files and are the same for all parties. Typically, you use another application to create documents and then convert them to PDFs. Here’s how to convert a Microsoft Word document to PDF.
If you have the desktop version of Microsoft Word installed on your Windows computer or Mac, the easiest way to convert a document to PDF is in Word.
Then, from the “Save As” screen, choose where you want to save the PDF (OneDrive, this computer, a specific folder, or anywhere).
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Click the drop-down arrow to the right of the “Save as type” box and select “PDF (*.pdf)” from the drop-down menu.
You can now rename the file if desired. When ready, click the “Save” button.
After saving the PDF, you will be returned to the Word document and the new PDF will automatically open in your default PDF viewer.
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If you don’t have Word and need to convert a document someone sent you to PDF, you have a few options:
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This is a common problem. Someone has sent you a PDF file and you need to make a lot of changes to it, batch editing not possible in a PDF editor app, for example, you can use it to make light edits to the PDF. How to convert a PDF into an editable document where you can add or delete paragraphs, move text from one part of the document to another, etc.?
How To Open A Pdf In Word
Here’s another catch: you’ll need to convert the PDF to an image file for display on the Internet, insert it into a document, or upload it to a site that only accepts JPGs. Solving this question is much easier than the first – the answer is at the end of the story.
The only way to bulk edit PDF files is to convert them into word processing documents so you can edit them in Word, Google Docs, or other word processing applications. PDF (Portable Document Format), an open standard created by Adobe in the 1990s, is completely incompatible with the DOCX word processing format found in Microsoft Word and almost every other standard today. Don’t trust any vendor who wants to make editing PDFs as easy as in Word. This type of editing is not possible in PDF files. First, you need to convert the PDF to another type of document.
There is no perfect solution to this problem, but there are plenty of good enough ones. Which solution you should use depends on the type of PDF you need to edit. If the PDF was created by exporting to PDF from a Windows, Mac or Linux application from an application, this solution is relatively easy because the PDF text is embedded in the PDF file and can be extracted. However, if the PDF is created by scanning or photographing the printed text, the problem becomes more difficult because OCR (Optical Character Recognition) must be used on the scanned image to extract the text, a process that always leads to errors.
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If you don’t know whether the PDF was created by an application or a camera or scanner, use the instructions below to determine.
Open the PDF in your default PDF application, such as Edge on Windows 11, Preview on macOS, or Adobe Acrobat Reader (opens in a new window). Try to select some text by dragging with the mouse. It would be nice if you could select the text, the PDF has been exported from the application, or has been OCRed. If you cannot select text, the PDF will be scanned and OCR must be applied before converting it to a Word document.
Let’s start with PDFs that don’t require OCR, in other words, PDFs with embedded text. The easiest way to convert a PDF is to open it in Microsoft Word and let Word convert the content.
Microsoft Office Add In: Microsoft Save As Pdf Or Xps
Open it like any other file in Word. Start Word and go to File > Open and select PDF. Alternatively, right-click the file and select Open > Microsoft Word. The file takes some time to process and then opens as an editable Word document.
This solution works fine, but the content may not display correctly. Content in a PDF file is “pinned” to one spot on the page and doesn’t allow you to add or delete paragraphs, keeping the document fluid, just like in a PDF word processor.
“Word will now convert your PDF file into an editable Word document,” it said. “This may take some time. The resulting Word document will be optimized to allow text editing, so it may not look like the original PDF, especially if the original file contains a lot of graphics.”
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That is, graphics will be drawn, but they may not be where you want them to be. And your text may fit into the textbox instead of flowing freely on the page. But at least you’ll have a documentation to work with.
If you want to export your edits to a PDF when you’re done, use Word’s Export or Save As menu and export the document as a PDF.
By the way, this conversion works not only with the Word desktop app, but also with the free web app version of Word (available at office.com). You open the PDF in Word Online and you can view it, but click the Edit in Word link and you’ll see a warning about modifying the file:
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After that is another warning about layout changes etc. But even with reduced visibility, the content is still there and editable. Give it a try.
Opening PDFs in Word is just one way to convert PDF files to DOCX format. You can get better results with a PDF editing application like Adobe Acrobat DC. In my experience, Acrobat works better than exporting PDF to Word.
Open the PDF in Acrobat, choose File/Export… from the menu, and export to Word format. Acrobat does a better job than Word at sorting page formatting such as headers and footers. Word sometimes confuses the text in the header with the text of the document, but Acrobat almost always does that.
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The problem with Acrobat is that it costs money, but Adobe provides a free online PDF converter (opens in a new window) that you can use to get results from Acrobat.
You can find cheaper PDF software that can convert the PDF files generated by the application to DOCX format, but I haven’t found any that can do this like Acrobat.
Dozens of other free online PDF conversion sites promise to remove editable text, but I wouldn’t recommend any of them as a reliable place to upload data. However, Adobe is advanced enough that I trust simple documents, but I don’t upload anything that needs to be kept private.
How To Convert A Microsoft Word Document To A Pdf
Another free program you may hear recommended for converting PDF to Word is Google Docs. Instructions are similar to using Acrobat: open the file for editing, then download in Word format. Every time I try it, the result is terrible. You may have better luck.
Everything I’ve written so far has focused on PDF files exported from the application
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