Transaction Sheet Template
Transaction Sheet Template – Looking for free money management software? It has long been my goal to create a simple, macro-free, money management spreadsheet that provides the same functionality as mainstream budgeting and money management software. A simple spreadsheet will never be able to do what a specialized program can do, but the new ® money management template comes pretty close.
Basic money management consists of 3 steps in the cycle: PLAN, TRACK and ANALYZE. The Money Manager Spreadsheet is a combination of my budget planner, checkbook, and monthly budget templates. Together, these 3 tools allow you to plan, track and analyze your income and expenses.
Transaction Sheet Template
As a precaution, you should be comfortable using a spreadsheet and understand that spreadsheets are somewhat error-prone. Although the spreadsheet is full of errors when you download it, there is no guarantee that you won’t make random mistakes when you edit it. Download with these words and enjoy!
This new version has all the features of the original money manager below, including monthly and yearly reports. However, it is easier to set up budget categories. It’s designed to make it easy for students to get started on the go and start tracking their finances.
Update 6/4/2019 – Added Weekly Budget Report Worksheet. This worksheet allows you to set a separate weekly or bi-weekly budget and compare your budget to your actual expenses. The basic budget worksheet is still monthly, but there are now two options.
Update 31/31/2019 – I’ve added 50 expense categories and 20 income categories to allow for more categories, but I’ve already hidden those rows. So if you need more categories, hide the hidden rows.
This old and new version can be used as a complete money management system. With the parent table you can plan, track and analyze your personal or family expenses.
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Create an annual budget to plan for the future, manage fluctuating income, plan for irregular expenses (not monthly) and budget for variable expenses such as seasonal electricity or water bills.
Record transactions for multiple accounts on one worksheet. Add an account to display your credit card account, checking account(s), savings account(s), or even your cash, wallet or purse.
Compare Your Checkbook – The Transaction History tab includes a “net balance” that makes it easy to compare to your bank account(s). Use the reconciliation (R) column in the table to enter reconciled “c” and reconciled “R” transactions. You can enter individual transactions and transfers between accounts. Use Excel’s built-in automatic filter to display transactions for a single account or all accounts.
Track your monthly expenses using the Budget Monthly Report, which includes graphs, compares budget to actual amounts, and automatically updates as transactions are entered. To view a different month’s report, simply change the year and month.
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Track your annual expenses [Excel Excel version only] This can be useful for budgeting for the coming year.
We’ve created a weekly budget template based on Money Manager. Includes appointments and weekly report on one worksheet.
10/10/2016 Update (XLSX version only): Added a separate “Accounts” worksheet for editing the list of accounts and summarizing the balances in each account. Added a new “Notes” column to the Transactions worksheet to add your own notes if needed. For example, tags will allow you to filter or search for specific expenses that can cross multiple categories, such as a #CAR1 or #CAR2 tag to track expenses related to a specific vehicle.
16/16/2017 Update (XLSX version only): Added a new goals worksheet that can be used to track various savings and spending balances.
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I have included a set of detailed instructions in the workbook. Read these instructions. They contain very important tips, instructions and examples.
The new version of the money manager is easier to install, but many people prefer the original because it divides expenses into the original categories. The hardest part of using the old version is setting up budget categories. Fortunately, he only needs it with a little improvement each year. In fact, you should make sure that the categories are the same on all worksheets.
Note: If you mark a transaction in a category that isn’t included in your budget or statement worksheets, it won’t show up on your expense reports, and you’ll think you actually have more money. I added conditional formatting to avoid these errors, but the spreadsheet is by no means error-free. Conditional formatting shows only categories that are not in the main list.
I tried really hard to include a wide range of income and expenses, so if creating categories is too difficult, try using the default list.
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I intend to write more about this topic in the future. At this point, you can learn how to budget in almost anything in personal finance, read blog articles about budgeting online, and more. you can learn Read up on budgeting and these 5 budgeting tips.
The second difficult part of using a cash management template is learning how to correctly and efficiently enter transactions into the transaction worksheet. If you are good at copying, pasting and hacking lines, this should be a piece of cake. It is important to always copy entire rows (instead of leaving empty rows), preserve formatting, data validation, and formulas in visible and hidden columns.
For recurring invoices, you can copy rows for older transactions, save the copied rows, and change their dates and amounts. You can also create a set of rows that you can use to copy/paste the remaining balance (so that the rows in this template don’t affect the account balance).
Can I use AutoFilter? Yes. First select the All Actions tab and then enable AutoFilter. You can use a filter to show transactions for a single account when you agree.
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Can I import transactions from my bank? Unfortunately no. The money management template isn’t that pretty. I do not intend to add automatic import of transactions from your bank or other financial institutions in the future. There is no online connection built into the money manager. If you want it to work like this, you can use other dedicated budgeting software.
If you’re saving for a vacation, car, down payment, or other future goal, you may want to keep track of how much money is set aside for those purposes in your savings account.
One easy way to do this is to create what’s called a “virtual mini account,” which means you don’t actually open an actual mini account at your bank. Instead, you create an account called “Vacation” or “AutoLog” in the Accounts tab of the money management template. You can post a comment or add a label to the right of the table to remind you that this is a subreport.
While in real life you transfer money from your checking account to your main savings account, in your spreadsheets you record these savings as transfers to specific subaccounts.
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The trickiest part is when you compare your spreadsheet to your bank statement, you have to remember that the total balance shown on the statement is the sum of the general account and the subaccounts.
A very important part of good money management is keeping track of how your current expenses compare to your budget. You can check your budget weekly or even daily, but you still need to manage your money every month.
Use the accounts worksheet to compare your budget to your actual expenses for the month. You can change the month by entering the month number (January 1, February 2, etc.).
Money Manager is designed to display annual reports, so I keep an old file with my previous year’s tax documents and start a new file at the beginning of each year.
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For the new year, you can delete old transactions, then add rows to the top of the transaction table to calculate the balance for each account.
Tip: As with recurring payments, you may want to save a few sample transactions to remember which categories to use for common transactions. For sample transactions, leave the amounts blank so they don’t affect the account balance.
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Disclaimer: This table and the information on this page are illustrative and
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