Word Count In Excel
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The 2018 Word Count Chart for Writers is now available! I’ve written about word count worksheets in the past. Click this post to download a free basic spreadsheet (direct download, no email address required).
Word Count In Excel
However, if you are looking for a more advanced word count tracker, check out the video below for a demo of Word Count Tracker 2018:
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There are tons of word count spreadsheets out there. I must have tried them all… few did everything I wanted and most were out of date (within a few years). It’s very difficult to update an old spreadsheet from 2014 to 2018 without breaking the formulas, so I decided to design my 2018 word count tracking spreadsheet just for me!
My experience as a business systems analyst came in handy. I wrote the specifications for my dream word count spreadsheet and hired an Excel developer from UpWork.
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NO CHANGE because you are downloading the spreadsheet with all the formulas! So make sure you really want this Word Count Chart before you buy! Watch my video where I show you the entire card in action so you can decide if it’s right for you. Another caveat, I paid a professional Excel developer to create this spreadsheet. It has very advanced Excel formulas, at least they look very advanced to me. So if you buy a spreadsheet and start messing with the formulas and screwing up the controller, I can’t help you fix it because it’s over my head. So if you’re going to mess around with formulas, make sure you make a copy so you can go back if you mess up. 🙂
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I am a full-time internet marketer and information researcher, and an aspiring fiction writer. Blogging about my fiction writing at Fictive Universe.
I’m starting this site to document my journey from wannabe writer to self-published author. I started blogging at Fictive Universe in July 2011 and published my first novel, Asset, in February 2013.
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Excel has built-in functions to calculate cells based on various condition(s). These include cells that contain numbers, text, blank or non-blank values, and special values such as line length calculations. Unfortunately, Excel does not have a built-in word count function. However, it is possible with the right formula.
To count words in Excel, you need to combine different functions and use a special formula. Using a custom formula, you can easily count the total number of words in a cell or range, and you can also count how many times a word appears in a cell or range of cells. There are some variations in the cell and field word count formula such as;
In this article, you will learn how to calculate words in Excel. Word counts in Excel can be in a cell or range, and you will learn how to count the exact number of words that appear in a cell or range in Excel.
As mentioned above, to calculate the total words in a cell, you need to combine LEN, TRIM and SUBSTITUTE functions according to the following syntax to create a formula;
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The TRIM function removes extra spaces at the beginning and end of a text string, and the LEN function “LEN(TRIM(A1))” calculates the total length of the string in cell A1. This gives you the total length of the string.
In the second step, the SUBSTITUTE function replaces all spaces with an empty text string (“”), and the LEN function “LEN(SUBSTITUTE(A1,” “, “))” calculates the length of the output string in cell A1.You add 1 to the last word count.
For example, you have text strings in several cells and you need to count the total words in each cell. You should apply this formula in the first cell and copy it to other cells in the rows to find the total number of words, for example;
If you need to count how many times a particular word appears in a cell, you should use the following formula as a combination of LEN, TRIM and SUBSTITUTE functions.
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You can enter the exact word directly into this formula, or you can use the cell reference where the word is stored and copy the formula to other rows.
For example, if you have a text string in cell A2 and a specific word stored in cell B1, the formula would be;
Note: Since the SUBSTITUTE function in Excel is case sensitive, this formula is case sensitive, so you need to be careful when entering special words to calculate in this formula.
In the first part, the LEN and TRIM functions calculate the total length of the string in cell A2 “LEN(TRIM(A2))” after removing extra spaces at the beginning and end of the string ..
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In the second part, the functions LEN and SUBSTITUTE calculate the length of the string after replacing the exact word “LEN(SUBSTITUTE(A2,””, “, “))” with an empty text string.
Finally, you subtract the second part from the first part and divide the resulting number by the length of the given string of words.
For example, you want to count the number of times the word “Excel” appears in each cell, and you use the following formula to do that;
If you want to count the total words in an array, you should use a formula like SUMPRODUCT or a combination of SUM, LEN, TRIM and SUBSTITUTE functions according to the following syntax;
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As you can see, this formula is the same as the total number of words in a cell, but it has an additional SUMPRODUCT or SUM function to sum the resulting word count range in all cells of the field.
The SUMPRODUCT function returns an array by default, so you must enter it as you normally would by pressing Enter. But for the SUM function to calculate a row, you need to convert the formula to an array formula by pressing Ctrl+Shift+Enter.
If you need to count the number of times a particular word appears in a range of cells, you should use a formula with the following syntax;
Here, to sum the range of actual word counts in all cells in the range, simply enter the exact word count formula in a cell into the SOMPRODUCT or SUM function.
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